10 Steps How to Link Companies Domain Email to Gmail

After creating a domain email for your company or business website you could check the emails by login to www.yourwebsite.com/webmail. However, this process is not always user-friendly. Most of us always use a common email at Gmail for our professional purposes. We always keep logging to Gmail on our desktops and mobile phones. So this is a best practice to link companies’ domain email accounts to Gmail.
Linking your company’s domain email account to your Gmail account is a very easy, thanks to Gmail for its user-friendly settings section. After you link your company domain Email to your Gmail, all emails coming to your server can be checked by logging in to your Gmail accounts. You can see all of your server emails in Gmail inbox. You could also reply using the same email so that your recipients will receive that email from your domain email, not your Gmail.

So below is the process:

  1. Log in to your Gmail account.
  2. Go to settings from the top right side settings icon.Gmail Settings
  3. From the settings dashboard, click on Accounts and Import. Then scroll down to check mail from other accounts. Click on Add a mail account.
    Accounts & Import
  4. You will see a pop-up form. Now add your email account in the box, and click next.Add Mai Account
  5.  Check the Import emails from my other account (POP3) and click next.
  6. Now enter the email settings for your email. Add full email address as username, your email password, pop server: mail.yourwebsite.com (Please replace “yourwebsite.com” with your domain), port: 995.  Select always use a secure connection (SSL) when retrieving email. Select Label incoming messages: if you want to see a level on the incoming and outgoing email from your domain email. Now click on Add Account. If it fails, add the password and port again and click Add Account again. (Sometimes failed to fetch the server, don’t worry.)Enter mail settings
  7. You will see a confirmation message that your mail account has been added. Now select Yes, I want to be able to send mail to [email protected]. And click next.send mail as
  8. Now enter information about your other email address. Write the name that you want to see in your email. As an example, I have set MD. Arifur Rahman | Graphic Designer as name.
    Check Treat as an alias and click next.Info Other Email
  9. Now configure your mail to be sent through yourwebsite.com SMTP servers. Add mail.yourwebsite.com to SMTP Server. Add full email address as Username and password for the email account, Port 465, select Secured connection using SSL. Click Add Account.Send Mail SMTP Server
  10. Now check your Gmail Inbox, You will receive a verification code. Add the code and verify. You are all done.
    Confirm Verification Email
  11. You are all done! You can check your email address added to Gmail from the accounts and import section.

Send Mail As Final

All messages directed to your email account will be received, and you also can send emails from [email protected]. Instead of “info”, your name can be substituted, such as [email protected].

Hopefully, your email account has been successfully integrated with Gmail. If you’ve encountered any issues, don’t hesitate to pose any questions in the comments section.

Feel free to reach out to us should you require any assistance.

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Md. Arifur Rahman Tanu

Hi, I'm Arifur Rahman Tanu, a seasoned graphic designer with over 10 years experience. I specialize in branding, packaging, and web design, and I take pride in delivering high-quality work that exceeds my clients' expectations. I have a deep understanding of color theory, typography, and composition, and I'm always exploring new design trends. Contact me to bring your vision to life.

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